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Implementation of budgeting

Implementation of a budgeting system — speed, discipline, and controlled cash flow

In many companies, the budget is just a “thick Excel book” used twice a year. Figures are disconnected from strategy, requests are inflated, approvals drag on, and cash gaps appear “suddenly.” Executives see the consolidated plan only at the end of the cycle, analyze plan-fact variances too late, and make decisions by guesswork. When entering EU markets, additional banking and investor requirements arise for BDR/BDDS/Balance transparency, covenants, and liquidity management. As a result, the budget ceases to be a management tool and turns into bureaucracy.

We implement budgeting “turnkey” in Ukraine and the EU: P&L/Cash Flow/Balance budgets, rolling-forecast, plan-fact analysis, and limits — to make money work for your strategy.

Why companies choose us

Practicality.

We build a working system, not a “beautiful document”: minimal manual work, simple rules, and transparent reports.

Finance + operations.

We link the budget to real business drivers: volumes, prices, productivity, utilization, SLA.

Speed and transparency.

Step-by-step implementation plan, regular updates, and measurable success metrics (month-end close time, deviation rate, forecast accuracy).

Cross-border expertise.

We understand banking and investor requirements in Ukraine and the EU, considering multi-currency, VAT, and covenant specifics.

We turn budgeting into a clear management system.

We design and implement processes, roles, policies, and models, aligning strategic goals, operational plans, and financial flows. The result — cost discipline, predictable payments, fast decisions, and margin control in the dimensions that truly matter to the owner and CFO. Our solution includes:

Budget architecture design.

Defining the structure of CFUs (Centers of Financial Responsibility), catalogs of items and drivers, and planning rules for revenue, COGS, OPEX, CAPEX, working capital, and taxes.

Budget package.

Building the chain: Profit & Loss (BDR) → Cash Flow (BDDS) → Balance Sheet (BB). Supporting multi-currency, VAT, and interest/FX rates.

Rolling-forecast and scenarios.

Alongside the annual budget, we introduce a monthly rolling-forecast (12/18 months), stress tests, and alternative scenarios (base/conservative/growth).

Plan-fact and management reports.

Unified P&L/BS/CF package by segments (product, channel, region, project), BvA analysis (Budget vs Actual), KPI dashboards (gross/operating margin, DSO/DPO/DOH, EBITDA, ROCE, DSCR).

Limits and payment discipline.

Implementing payment calendars, request and limit rules, CAPEX “stage-gates,” and responsibility matrices for budget holders.

Policies and roles.

Budget committee, budgeting calendar, RACI matrix, adjustment rules, and virement (budget reallocation).

IT integration.

Working within your existing systems or preparing technical specs for ERP/BI. Setting up data collection, unified directories, and data quality control.

Ukraine and EU requirements.

Bringing reports to formats recognized by banks/investors, supporting IFRS bridge, and considering local tax specifics.

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Results and benefits for your business

By working with us, you will see tangible results:

Predictable cash flow.

The cash flow budget (BDDS) is linked with P&L (BDR) and Balance Sheet (BB); payments are planned and executed by clear rules — no “sudden” cash gaps.

Cost discipline.

Limits and budget holder accountability reduce inefficiencies and eliminate duplication.

Fast decisions.

Plan-fact analysis and rolling forecasts provide a real-time picture — adjustments are made based on facts, not “after the season.”

Margin and profitability control.

Clear visibility of where value is created or lost — by products, channels, regions, or projects.

Readiness for financing.

Reporting package accepted by banks and investors; covenant compliance and transparent financial scenarios.

Ready to take the next step?

Want your budget to finally work for your strategy?

Request a budgeting kick-off workshop — in 2–3 hours, we’ll create a target system map and an implementation plan tailored to your business.

Questions and answers

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What is the difference between a budget and a forecast?

A budget is a fixed annual plan; a rolling forecast is a continuously updated projection with scenarios.

Can a company operate without a cash flow budget (BDDS)?

No: without BDDS, the budget doesn’t control liquidity or payments — cash gap risks increase.

How to link the budget with operational KPIs?

We use a driver-based approach: sales volumes, prices, productivity, SLAs, rates, and FX become the foundation of figures in P&L/CF budgets.

Do you support EU/IFRS requirements?

Yes: we prepare reports in formats accepted by banks and investors and configure the IFRS bridge if needed.

Other services

Transaction support and compliance

Legal transaction support Due diligence M&A transactions KYC/AML outsourcing

Corporate finance and consulting

Implementation of management accounting IT systems Management accounting setup and audit Implementation of budgeting Investment project analysis Setup of financial and economic department Development of organizational, legal, and financial structure

Project support

International Commercial Law Business and market development consulting Lean Management Management of individual company projects

Implementation of a budgeting system — building an end-to-end process for financial planning and control: from the annual budget to rolling-forecast, from P&L/Cash Flow/Balance Sheet to plan-fact analysis. The goal is to connect strategy with operations and money, ensuring liquidity management and transparency of results for the owner, CFO, and investors. The system is relevant for companies operating in Ukraine and the EU, where multi-currency, VAT, local taxes, and banking requirements must be considered.

What company budgeting includes

Methodology and regulations: roles and responsibilities of CFO/budget holders, budgeting calendar, adjustment and virement rules, standards for items and drivers.
Budget package: P&L (revenues/expenses and margins), Cash Flow (cash movements and payment calendar), Balance Sheet (assets/liabilities/equity); multi-currency and tax settings.
Rolling-forecast and scenarios: monthly horizon updates for 12–18 months, alternative scenarios for demand, prices, exchange rates, and interest rates.
Plan-fact and BvA analysis: comparing budget to actuals, identifying deviations, implementing corrective actions; P&L/BS/CF reports by segments (products, channels, regions, projects).
Limits and CAPEX control: request procedures, limits and approvals, “stage-gate” for investment projects, payback control.
IT integration: preparing technical specifications for ERP/BI, unified directories, data collection, and reporting automation.

Implementation process

Diagnosis of current practices and data;
Design of methodology, formats, and roles;
Pilot (1–2 CFUs/departments) and adjustments;
Full launch (annual budget + rolling-forecast + plan-fact);
Automation/BI implementation and training;
Support through the first budgeting cycle.

Transactional support and compliance