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Management of individual company projects

Management of individual company projects — external leadership and turnkey PMO

We manage the project to its completion. You don't need to coordinate contractors — you save time, money, and reduce errors.

Every company has projects that are critically important but not part of its core operations: launching a new production line, starting e-commerce, obtaining EU certification, migrating IT systems, expanding to another country, constructing facilities, or reorganizing processes. Such initiatives often lack available personnel — key staff are busy with day-to-day operations, while hiring a team “for one project” is costly and risky. As a result, deadlines shift, budgets overrun, contractors act inconsistently, and the executive has to manually resolve issues.

We take such a project under full management.

We provide an external Project Director/PM and a Project Management Office (PMO as a Service), implement governance according to international standards (PMP/PRINCE2/Agile where applicable), assemble a team of internal and external participants, and lead the project to completion. You stay focused on your core business — we handle the plan, timeline, budget, risks, and quality. What we do in practice:

Initiation and scope.

Develop the project charter: objectives, success criteria, KPIs, business case, boundaries, and assumptions. Define roles, RACI, and decision-making rules.

Planning.

Build WBS and a detailed schedule (calendar, dependencies, critical path), budget, and resource plan; implement change control.

Procurement and contractors.

Prepare ToR, run tenders/offer comparisons, negotiate contract terms and SLAs. Manage delivery, deadlines, quality, and claims.

Financial control.

Monitor the budget, produce plan vs. actual and forecasts, control covenants/restrictions, approve changes.

Risks and compliance.

Maintain a RAID log and response plan; ensure compliance with Ukrainian and EU requirements: permits, standards, occupational safety/environment, GDPR, etc.

Communication and reporting.

Weekly sponsor updates, team stand-ups, task boards, SPI/CPI metrics, dashboards. Escalations — under clear rules.

Quality and acceptance.

Apply stage-gate approach, quality checklists, readiness criteria (DoD/DoR), testing protocols, and acceptance acts.

Closure and handover.

Documentation, training, and process transfer to owners. Capture lessons learned and a support plan.

We’ll launch and deliver your non-core project without overloading the in-house team: external project director + project office, deadlines and budget under control (Ukraine and the EU).

Why it’s convenient and safe with us

Experience with non-core projects.

Manufacturing, retail, IT, construction, logistics, services — we manage projects where the client’s team lacks domain expertise.

Cross-border competencies.

Ukrainian and European sites, local regulatory compliance, working with international suppliers and contracts.

Transparency for owners and CFOs.

Clear metrics (time/budget/scope), visual reports, and payment/change control.

Flexible engagement model.

External Project Director 0.5–1 FTE, PM team and domain experts engaged as needed.

Confidentiality and accountability.

Strict NDAs, access control, and documented service commitments.

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Results and benefits for your business

By working with us, you will see tangible results:

A project delivered on time and within budget.

Realistic planning, execution discipline, and strict change control.

Reduced risks.

Systematic risk and dependency management — fewer “surprises” and delays.

Management relief.

The top team stays focused on P&L and clients instead of contractor coordination.

Quality control.

Clear readiness and acceptance criteria, transparent SLAs.

Knowledge retention.

Documentation, training, and process handover — the project doesn’t “disappear” after completion.

Ready to take the next step?

Have an important project but no available hands?

Request a project session — we’ll create a charter, roadmap, and launch plan tailored to your goals.

Questions and answers

Your question remains
unanswered?

Request a consultation

PM vs PMO

PM vs PMO: a project manager oversees a specific project; the PMO sets standards, tools, reporting, and may manage a portfolio of initiatives.

Who makes decisions?

Strategic decisions lie with the sponsor; operational management is our responsibility according to the charter and RACI.

How is success measured?

By goal achievement, timelines, budget, and quality (SPI/CPI ≥ target level, fulfillment of key KPIs).

Which tools do you use?

Jira/Asana/MS Project/Planner, Confluence/SharePoint, BI dashboards — according to the client’s standards; we ensure a unified reporting framework.

Do you work with international suppliers?

Yes. We account for procurement procedures, Incoterms, currency settlements, VAT, and EU contract law requirements.

Other services

Transaction support and compliance

Legal transaction support Due diligence M&A transactions KYC/AML outsourcing

Corporate finance and consulting

Implementation of management accounting IT systems Management accounting setup and audit Implementation of budgeting Investment project analysis Setup of financial and economic department Development of organizational, legal, and financial structure

Project support

International Commercial Law Business and market development consulting Lean Management Management of individual company projects

Outsourced project management for companies — a service for cases when the project is important but non-core, and in-house resources are limited. The external project manager and project management office (PMO as a Service) take over planning, coordination, and execution control. We work in Ukraine and the EU, taking into account local regulatory and contractual specifics.

When you need an external project manager:

Non-core initiative (IT system implementation, construction, certification, EU market entry).
No available managers or in-house expertise.
The project has “started but stalled”: deadlines shift, the budget grows, contractors are out of sync.

How we work:

Initiation: objectives, business case, charter, roles, and RACI.
Planning: WBS, schedule, budget, resources, quality and communication plan.
Execution and control: status updates, KPIs (SPI/CPI), risk/change/vendor management.
Acceptance and closure: readiness criteria, testing, acceptance acts, lessons learned, process handover.

What we need from the client:

Project sponsor and access to key data/contractors.
Assigned business process owners for approvals.
Ability for regular communication (weekly status updates/boards).

Transactional support and compliance